Travel Information
Reimbursement for Lodging, Transportation and Meals
Submit your request for reimbursement for travel costs within 2 weeks of the final day of training. You must attach itemized, original receipts and, if driving, documentation of your travel route. SSDA will process your claim for reimbursement and send you a check within 15 business days of receipt.
Small School Districts' Association Reimbursement Form
Examples of mileage documentation
Screen shot or printout from a digital GPS route for travel
Street addresses of the locations visited, e.g., home, training site, lodging, restaurants
Mileage is reimbursed from home address to the training location and back. Additional mileage may be claimed for travel between the training location, meal sites and lodging.
Costs that will be reimbursed
Airfare, if applicable. Per federal guidelines, flight costs must be "reasonable." When possible, reserve flights as far in advance as possible in order to receive the best rate. Schedule flights in alignment with the business purpose of your travel.
Lodging within federal cost guidelines
Meals in alignment with federal per diem standards; note that breakfast and/or lunch may be provided at no cost to participants at the training site:
Per Diem Maximum: Breakfast: $13; Lunch: $15; Dinner: $26; Incidentals: $5
Must submit receipts (originals or a scanned picture) and claim actuals. Cost of alcohol cannot be claimed. Tax and tip can be claimed along with the cost of food up to the per diem maximum.
If travel begins before 7 a.m. and ends after 9 a.m.: Breakfast Maximum $13.00
If travel begins before 7 a.m. and ends after 2 p.m.: Breakfast and Lunch Maximum $28.00
If travel begins before 11 a.m. and ends after 2 p.m.: Lunch Maximum $15.00
If travel begins before 11 a.m. and ends after 7 p.m.: Lunch and Dinner Maximum $37.00
If travel begins before 5 p.m. and ends after 7 p.m.: Dinner Maximum $23.00
If travel begins before 7 a.m. and ends after 7 p.m.: Breakfast, Lunch and Dinner Maximum $54.00
Parking, if applicable
Personal Vehicle Mileage at 67 cents/mile